⚖️ HIPAA Compliance Experts

Compliance that actually works for small practices

Built by an operator who has run a healthcare practice — not a generalist consultant. We know what surveyors look for, what breaks at audit, and how to build programs that stick.

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6× increase in attacks on small providers since 2021

$1.5B cost of the Change Healthcare breach

2026 new Security Rule amendments now in effect

$50K+ average OCR penalty per violation category

Built by an operator, not a consultant

Most compliance firms send you a binder and call it a program. ClearGuard builds what surveyors actually require — and maintains it.

Years running a government-payer telehealth practice in Texas — we know the paperwork, the audits, and the gaps
Direct experience with Medicare, Medicaid, and commercial payer documentation requirements
Understands behavioral health, substance abuse, and 42 CFR Part 2 confidentiality obligations
Knows what surveyors actually look for versus what looks good on paper
Specialized in FQHCs, home health, pediatric therapy, and ABA — not generic policy libraries
We never handle, store, or access your PHI. Zero additional risk to your practice.

Service Tiers

Three tiers. One goal.

Compliance that scales with your practice. Start where you are, grow into what you need.

Foundation

$2,000 – $3,000 / month

Exact pricing based on practice size and scope

Build a defensible compliance foundation from scratch. For practices starting from zero or rebuilding after an audit gap.

What's Included

Complete HIPAA Privacy & Security Policy library (40+ policies)
Formal Risk Analysis and Risk Management Plan
Staff training curriculum and acknowledgment tracking
Notice of Privacy Practices (NPP) — compliant draft and review
Business Associate Agreement (BAA) templates and vendor checklist
Initial compliance gap analysis with written findings
Audit preparation checklist and documentation organizer
Incident response plan and breach reporting procedures
Designated Privacy Officer advisory support

Get Started

We know your specific compliance challenges

Generic HIPAA consulting produces generic results. ClearGuard works exclusively in healthcare — and within healthcare, we know which rules bite which practices.

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Telehealth Practices

Virtual-first and hybrid practices navigating multi-state licensing and remote workforce PHI controls.

Key risk: Multi-state jurisdiction, BYOD policy, remote workforce access controls

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Behavioral Health Groups

Mental health practices and group practices with elevated confidentiality obligations and psychotherapy notes requirements.

Key risk: Psychotherapy notes segregation, extra restrictions, group therapy documentation

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ABA Businesses

Applied Behavior Analysis providers serving pediatric populations — navigating HIPAA and state developmental disability program requirements.

Key risk: Minor patient records, parent/guardian authorization, school-based service coordination

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Substance Abuse Treatment

SUD treatment centers with both HIPAA and 42 CFR Part 2 obligations — the most restrictive confidentiality rules in healthcare.

Key risk: 42 CFR Part 2 consent requirements, redisclosure prohibitions, court order procedures

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Home Health & Hospice

Home-based care agencies managing PHI across dispersed field staff and coordination with multiple care settings.

Key risk: Field workforce device policy, care coordination disclosures, CMS CoP compliance overlap

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Pediatric Home Care

Pediatric home care providers navigating minor patient authorization rules, complex family dynamics, and school-based referrals.

Key risk: Parent vs. minor access rights, emancipated minor rules, school health records coordination

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Pediatric Therapy Practices

OT, PT, and speech therapy practices serving pediatric populations in clinical, home, and school-based settings.

Key risk: FERPA vs. HIPAA overlap, IEP documentation, multi-payer billing privacy requirements

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FQHCs & Government-Funded Providers

Federally Qualified Health Centers and Medicaid/Medicare-funded groups with HRSA compliance requirements layered on top of HIPAA.

Key risk: HRSA reporting, 340B program documentation, sliding fee scale privacy notices

Get in Touch

Let's talk about your practice

Tell us where you are in your compliance journey. We'll respond within one business day with a candid assessment of what you need — no sales pitch.

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Email clearguard-compliance@polsia.app

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Response Time Within one business day

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Confidential We never access or store your PHI

Name *

Email *

Practice / Organization

Phone

Practice Type

What can we help with? *

We respond within one business day. No automated responses, no sales funnel — a real reply.

✅

Message received.

You'll hear from us within one business day. We'll come prepared with specific thoughts on your practice type and situation.